Anunt angajare Senior Secretary (UNHCR)

[UNHCR]

VACANCY NOTICE

The United Nations High Commissioner for Refugees seeks to recruit a
Senior Secretary for its office in Bucharest.

The Senior Secretary is instrumental in assuring an efficient working environment and intra-office coordination.

Responsibilities of a Senior Secretary:
• Arranges appointments and maintain supervisor’s calendar, receives visitors, places and screens telephone calls and answers queries with discretion;
• Arranges meetings, both internal and external, some involving high-ranking officials, and takes minutes and/or notes at meetings;
• Prepares informal translations and may act as interpreter;
• Takes dictation, using shorthand on a variety of subject-matters and transcribes, ensuring that spelling, punctuation and format are correct. Types correspondence, documents and reports, some of which are highly confidential;
• Receives, screens, logs and routes correspondence, attaches necessary background information and; maintains follow-up system;
• Drafts non-substantive correspondence and ensures follow-up. Maintains policy, confidential and general files;
• Clears correspondence for conformity with established procedures and accuracy of statements before being signed by supervisor;
• Performs other duties as required.

Required competencies:
• Co-ordinating Arrangements.
• Producing Documents.
• Managing Information.
• Using Office Equipment.
• Dealing with People.
• Interpreting.

Minimal required education level:
• Secondary education
• Fluency in English. Other languages will be an asset
• Computer Literacy in Microsoft Office


Applications and CV should be submitted to UNHCR Office in Romania, Bucharest, Str. Armeneasca no 25, e-mail barcad@unhcr.org , before 25 January 2009.